Purpose

Choose the right tool, checklists or subtasks, based on the complexity and needs of your project tasks.

Key differences

Not sure when to use a checklist or a subtask? Here's a breakdown:

• Use a checklist when you're dealing with small, simple to-dos that don’t require a separate assignee or deadline. These are great for tracking progress inside a task and work especially well in templates, since checklists can be duplicated.
• Use a subtask when the item is more complex and needs to be tracked independently. Subtasks are ideal when:
  • A different person is responsible for completing it
  • The task has its own deadline
  • You want to attach files, assign tags, or set dependencies
  • The subtask needs to be moved to a different project board

Tips

• If you’re building a reusable project template, it’s best to stick with checklists.
• If you need to duplicate a project, it's also best to stick with templates. Duplicating a task with a subtask is not supported by MeisterTask. The subtasks with appear as normal tasks in the duplicated project. You'll have to re-link the tasks as subtasks manually.