What Is a Team in Meistertask?

A team in MeisterTask is a group of users within an organization, school, or company who work together on projects.

Any user with a MeisterTask account can create a team via their account settings, invite users, and automatically become the team admin.

The admin centrally manages seats but does not have automatic access to other users' projects.

Unlike a single, individual seat, a team enables structured collaboration, centralized user management, and centralized billing.

Why create a team in MeisterTask?

Creating a team helps you collaborate more efficiently and manage your workspace at scale.

Key benefits include:

All team members automatically have access to all team projects and can join them independently.
The admin can manage payments centrally and view all invoices.
The admin can invite users to the team and easily distribute seats or change seat assignments at any time.

Learn more: Create and manage a MeisterTask Team

Do I already have a team? Am I a Team Admin?

Here's how to check if you have other team members:

Click on your profile picture in the top right corner.
Click on Account.
You will now see various functions in the left sidebar:
- If you see the navigation items “Me” and “Plans”, then you are a member of a team. You have the team role “Team Member.” Your administrator has additional functions, e.g. they can see a list of names of who else is in the team.
- If you see the navigation points “Me,” “My Team,” “Plans”, then you are a member of a team. You have the team role “Admin”. Click on “My Team” to see a list of all users in your team.

How are Teams and Projects connected?

In MeisterTask, Teams and Projects are closely linked:

A Team provides the organizational structure and user access framework. A team consists of one or more team members and one or more team admins.
A Project is the task board where actual work happens. A project consists of one or more project members. At least one of the project members has the project role Content Manager and can manage the project.

The team role does not have any effect on the projects or the access of projects. However, all projects are created inside a team and are owned by that team.

Team members are not the same as project members. Learn more

What happens when I create a Team?

When you create a team:

You are automatically assigned the Team Admin role.
Any projects you create from that point on will belong to the team.
As a Team Admin, you gain control over team user management, license distribution, and (on Business plans) team-level security settings.

What happens when I join a Team?

If you would like to add other people who already have a subscription to your team:

New users can easily create a free MeisterTask account and join any team, whether it’s on a Basic, Pro, or Business plan.
Existing users can also join a team, but only if the existing users are currently on a Basic plan. If you are on a Pro or Business plan, you must first cancel your subscription and wait until the paid period ends and your account has been downgraded to Basic. Only then can you join another team.

It is not possible to join a new team while your current Personal, Pro or Business subscription is active. You must have a Basic plan to join a team.

Learn more: What happens when I join a new team

What roles exist in a team?

There are two types of Team roles, each with distinct permissions:

Team Admin:

Can manage and view invoices
Can assign team roles and remove members.
Can assign seats
Cannot access or manage every project by default. Team Admins must be invited or join each project individually.

Team Member:

Can join and collaborate on projects where they’ve been added.
Cannot manage team settings, assign licenses, or view billing.

To check your role:

Click your avatar > Account > My Team.
If you see options to manage licenses or settings, you're an Admin. This option can be found under the navigation item “My Team” in the left sidebar. If "My Team" is not visible, then you are not an Admin.

Learn more about permissions settings.

Can I have multiple Team Admins?

Users with a Basic plan: Every user is a Team Admin by default.
- Exception: If your team was previously on a Pro or Business plan (or a Free Trial), roles set during that time remain unchanged, even after downgrading. This means not all users may still be Admins. Team admins can see which users in the team have the "Team Admin" team role in the account under "My Team". Team roles cannot be changed at this point. To change the team role, you must upgrade to a paid plan.
Users with a Pro plan: Only one user can be the Team Admin. To transfer the role, change the email address of the existing Admin account. The existing admin must log in to their account and then change their email address in the account settings.
Users with a Business plan: Multiple users can have the Team Admin role, allowing shared responsibility for team management. Learn more.

Learn more: Manage your team members

Can I collaborate without a Team?

Yes, but with limitations based on your subscription:

Users with a Basic plan: can only collaborate with others inside their own team. Projects they have created cannot be shared with users who are not part of their team.
Users with a Pro or Business plan can invite external collaborators, including those with a Basic-Abo, to participate in specific projects without requiring them to join the team.

Learn more: Collaborate with others in MeisterTask

Are project members the same as team members?

It’s easy to confuse project members with your team, but they are not the same.

A team is your organization's workspace in MeisterTask. It brings together users under one shared structure for managing billing, licenses, and project ownership. Every MeisterTask user belongs to a team, even if it’s just a team of one.

In contrast, a project member is someone who has been invited to collaborate on a specific project. Project members can include users who are not part of your team, especially if you are on a Pro or Business plan. They are assigned roles like Content Manager, Contributor, or Guest for that project only.

Why this matters:

If you have a Basic plan, you can only share projects with people in your team.
Users with a Pro or Business plan can invite external collaborators to individual projects, even if those people are not in their team.
- Just because someone is in your project doesn't mean they are in your Team.
Team Admins do not automatically see or manage all team projects.

To check who is in your team (only available for Team Admins):